2017 to 2018 Annual Report to Parliament: Privacy Act

Table of contents

Introduction

I. Introduction

The purpose of the Privacy Act (PA) is to protect the personal information of individuals under the responsibility and control of federal institutions, and to provide individuals with a right of access to that information.

Indigenous Services Canada (ISC) was created by Order in Council on November 30, 2017. The orders in council made the new department subject to the PA through the addition of the institution to Schedule List of Government Institutions of the PA.

This report reflects the access to information activities of Indigenous Services Canada from November 30, 2017 to March 30, 2018.

This report, submitted to Parliament pursuant to section 72 of the PA, describes the activities of Indigenous Services Canada that support compliance with privacy legislation. The report details the activities and accomplishments of ISC's Access to Information and Privacy (ATIP) Directorate, including highlights such as:

  • the ATIP Liaison Officer Manual
  • increased training initiatives to improve departmental ATIP capacity and awareness

Creation of two new departments

In August 2017, the Prime Minister announced the dissolution of Indigenous and Northern Affairs Canada and the establishment of two new departments to better meet the needs and aspirations of First Nations, Inuit and Métis Peoples. At that time, he named two Ministers to lead these new departments: a Minister of Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) and a Minister of Indigenous Services Canada.

The ATIP office provided shared services support for ISC and CIRNAC through a Memorandum of Understanding (MOU) between the departments.

Indigenous Services Canada's mandate

The primary mandate of Indigenous Services Canada is improving the quality of services delivered to First Nations, Inuit, and Métis Peoples. The Department will work to close socio-economic gaps and ultimately ensure that Indigenous Peoples have control over their services and programs. In 2018–2019, to close the unacceptable socioeconomic gaps that exist today, the Department of Indigenous Services Canada will focus, in partnership with Indigenous peoples, on the following five interconnected priority areas: health, education, children and families, infrastructure, and a new fiscal relationship.

Indigenous Services Canada works collaboratively with partners to improve access to high quality services for First Nations, Inuit and Métis Peoples.

Our vision is to support and empower Indigenous peoples to independently deliver services and address the socio-economic conditions in their communities.

Indigenous Services Canada has been given the responsibility to identify the best models for delivering improved services to Indigenous Peoples and improve accountability to Indigenous Peoples for the quality of services delivered by the Department.

As Canada moves towards greater Indigenous self-government, ISC will oversee the provision of existing services to Indigenous Peoples, and particularly First Nations under the Indian Act,including the provision of community infrastructure, emergency management, water, education, moneys and trusts, and registration.

The Department works in collaboration with its partners to create systemic change in how the federal government delivers health services to Indigenous Peoples.

II. Organization

ATIP Directorate at ISC

On November 30, 2017, by means of Order in Council # 2017-1464 the Department of Indigenous Services Canada was created. Effective this date, via Order in Council # 2017-1465, INAC transferred responsibility of two sectors to the new department: the Education and Social Development Programs and Partnership Sector (ESDPP) and Regional Operations Sector (RO). Under the same authority (OIC #2017-1465) the Department of Health transferred to ISC the First Nations and Inuit Health Branch (FNIHB).

By written agreement, INAC continued to process ATIP requests for ESDPP and RO related records in order to support continuity of service to the public. Effective April 1, 2018, ISC assumed full responsibility for processing all requests for records relating to its programs, including requests relating to ESDPP and RO received after November 30, 2017.

By written agreement, the Department of Health continued to process requests for FNIHB related records in order to support continuity of service to the public. Effective April 1, 2018, ISC assumed full responsibility for processing all requests for records relating to its programs, including requests relating to FNIHB received after November 30, 2017.

The ATIP Directorate is responsible for the administration of requests made under the ATIA and the PA. It was established within the Corporate Secretariat and reports to the Corporate Secretary, who is directly accountable to the Deputy Head and is a member of the ISC Senior Management Committee (SMC). The Directorate also coordinates and implements policies, guidelines and procedures to ensure departmental compliance with the ATIA and PA. Workshop presentations, training courses and awareness sessions designed to increase access to information and privacy capacity across the Department are also provided by the ATIP Directorate.

Under a shared service MOU, all ATIP analysts processed requests for both ISC and CIRNAC. This annual report does not cover a full fiscal year but reflects four months of work since the creation of ISC.

They processed requests of varying volume and complexity based on their classification level. They also provide critical privacy advice for new initiatives, resulting in privacy protection in departmental programs. Policies and procedures continue to be established to ensure that privacy is considered throughout the life cycle of ISC's programs and that informed policy decisions are made concerning the collection, sharing and/or use of personal information.

They provide advice and guidance to the Department on a number of topics:

  1. The application of the ATIA and PA;
  2. The release of sensitive or protected information to the public;
  3. Departmental Privacy Impact Assessments (PIAs);
  4. Permissible disclosures of personal information pursuant to subsection 8(2) of the PA;
  5. Appropriate PA Statements on Data Collection Instruments (DCIs), i.e. forms, surveys, etc.;
  6. Updates to Info Source and the preparation and registration of Personal Information Banks (PIBs) and their related Classes of Records (CORs);
  7. Protocols surrounding privacy breaches;
  8. Education and awareness of access to information and privacy issues throughout the Department; and
  9. Provide privacy advice in Memoranda of Understanding (MOUs).

Within each of the sectors and regional offices of ISC are ATIP Liaison Officers (ALOs) who receive callouts from the ATIP Directorate and subsequently task the requests as appropriate to areas within their sector. ALOs play a crucial role in ensuring requests are clear to the record retrievers and that the appropriate records, impact statements and approvals are obtained and communicated to ATIP Directorate officials within the designated time allowances.

The Intake Team triages and coordinates the receipt of requests for information under the control of the Department made pursuant to the Access to Information Act and the Privacy Act. The Operations Team ensures that a response is provided within the legislated timeframe (30 days). All requests are monitored using the tracking system Access Pro Case Management. To do so, ATIP analysts work closely with the relevant program areas in order to ensure that all responsive documents are provided and to ensure that the information contained within those documents is treated in accordance with the Acts to allow for government records to be safely disclosed to the Canadian public.

The operations team
Description of the Organizational Chart

Director's Office

The Director (EX-01), as institutional ATIP Coordinator, holds full delegated authority under the Act. The Director is supported in day-to-day administrative tasks by the Deputy Director (PM-06), Administrative Assistant (AS-01) and in reporting and policy initiatives by the Reporting Analyst (PM-03).

Intake Team

The Intake Team is comprised of one Intake Officer (AS-01) and one Clerk (PM-02), who enter all applications into the electronic case management system, acknowledge receipt of requests, perform imaging services, interact with and respond to inquiries from the public, and are responsible for other administrative tasks.

Operations Team

The Operations Team is led by four Team Leaders (PM-05), who are responsible for the oversight of request processing by their team, including the review of completed requests. The Ops Team consists of Analysts PM-04, PM-03, PM-02 and PM-01 level, who process Access and Privacy requests of varying volume and complexity, respond to Privacy matters (such as breaches), provide training and provide Access and Privacy advice.

III. Delegation Order

Under section 73 of the PA, the Minister's authority may be delegated to departmental officials in order to administer the PA within ISC.

The delegation order signed by Minister Jane Philpott on January 4th, 2018, was in effect during this reporting period (Appendix A).

Under section 73 of the PA, the order delegates full authority and responsibility for the PA to the following positions:

  • Deputy Minister
  • Associate Deputy Minister
  • Corporate Secretary
  • Departmental ATIP Coordinator

Statistics

IV. Interpretation of the Statistical Report

ISC's Statistical Report was submitted to the Treasury Board Secretariat (TBS) on May 25, 2018 (Appendix B). The Report details various aspects of the requests ISC received and processed during the period of November 30, 2017 to March 31, 2018.

Part 1. Requests under the Privacy Act

In 2017-2018, ISC only received one new request under the Privacy Act. The ATIP Directorate completed this request during the reporting period. There is no carry over for next reporting period.

Table 1.1 Number of requests from 2017-2018
Number of Requests 2017-2018
Received 1
Outstanding from last year 0
Total 1
Closed this year 1
Carried over to next year 0

Part 2. Requests closed during the reporting period

2.1 Disposition and completion time

ISC was able to fully disclose records in the only processed file; it took the department less than 30 calendar days to be completed. (Table 2.1)

Table 2.1 Disposition and completion time
Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 1 0 0 0 0 0 1
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 0 1 0 0 0 0 0 1
2.2 Exemptions

As the request was all disclosed, there were no exemptions applied during this current reporting period (Table 2.2).

Table 2.2 Number of requests closed where exemption provisions were invoked
Section Number of requests
18(2) 0
19(1)(a) 3
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 58
27 1
28 0
Total 62
2.3 Exclusions

No exclusion provisions were applied to requests that were closed in 2017-2018.

2.4 Format of information released

Over the course of this reporting period, the requester received the response package via paper format.

Table 2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 1 0 0
Disclosed in part 0 0 0
Total 1 0 0
2.5 Complexity

The following sections detail several factors affecting the complexity of requests that were completed throughout 2017-2018.

2.5.1 Relevant pages processed and disclosed

During the reporting period, the ATIP Directorate closed one request. This resulted in the review of 170 pages of records under the control of the Department (Table 2.5.1). A total of 164 pages were disclosed in full during the period of 2017-2018.

Table 2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 170 164 1
Disclosed in part 0 0 0
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor denied 0 0 0
Total 170 164 1
2.5.2 Relevant pages processed and disclosed by size of requests

The size of the only request is included in the medium category for the number of pages processed (101 to 500 pages processed) (Table 2.5.2). ISC did not treat large (501 to more than 5000 pages) requests in 2017-2018.

Table 2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500
pages processed		 501-1000
pages processed		 1001-5000
pages processed		 More than 5000 pages processed
Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed Requests Pages disclosed
All disclosed 0 0 1 164 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 0 0 1 164 0 0 0 0 0 0
2.5.3 Other complexities

The ATIP Directorate did not require external consultations with other organizations.

Table 2.5.3 Other complexities related to requests closed during the reporting period
Disposition Consultation required Legal advice sought Interwoven information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0
2.6 Deemed refusals

There was no case where ISC did not meet the statutory deadline during the reporting period.

2.7 Requests for translation

During the reporting period, there were no instances where requesters asked that responsive records be translated to another official language.

Part 3. Disclosure under subsections 8(2) and 8(5) of the Privacy Act

Permissible disclosure pursuant to subsection 8(2) of the Privacy Act describes the circumstances under which personal information under the control of government institutions may be disclosed without the consent of the individual to whom the information pertains.

In 2017-2018, ISC did not process permissible disclosures under 8(2)(e), 8(2)(m) and 8(5) or any other permissible disclosure under 8(2).

Part 4. Requests for correction of personal information and notations

During the reporting period, there was no request for correction of personal information or notations.

Part 5. Extensions

5.1 Reasons for extensions and disposition of requests

ISC did not apply any extensions during the reporting period (Table 5.1).

Table 5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation or conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0
5.2 Length of extensions

ISC did not apply any extensions during the reporting period (Table 5.2).

Table 5.2 Length of extensions
Length of extension 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 0 0 0 0
Total 0 0 0 0

Part 6. Consultations received from other institutions and organizations

ISC did not receive any consultations from another institution or organization during the reporting period.

Part 7. Completion time of consultations on Cabinet confidences

During the reporting period, no consultations on the application of section 70 of the PA were sent to Departmental Legal Services Unit for consultation on potential Cabinet confidences.

Part 8. Complaints and investigations notices received

During the reporting period, ISC did not receive any complaints from the Office of the Privacy Commissioner (OPC). The Treasury Board Secretariat requires institutions to also track in the statistical report section 33 and 35 of the Privacy Act. These sections are not cumulative.

Table 8.1 Complaints and investigation.
Section 31 Section 33 Section 35 Court action Total
0 0 0 0 0

Part 9. Privacy Impact Assessments

Privacy Impact Assessments (Appendix A of the TBS Statistical Report)

A Privacy Impact Assessment (PIA) is a risk evaluation of the flow of personal information held within a program or service. This process enables the Department to determine whether new or substantially modified technologies, information systems, initiatives, and proposed programs or policies meet federal government privacy requirements.

There was no PIA completed during the 2017-2018 reporting period.

Privacy Act Statements

The ATIP Directorate assists and reviews all ISC programs in the development of appropriate Privacy Notice Statements to be included in any form(s) and/or shared during a consultation engagement process which collects personal information. Privacy Statements inform individuals what is done with their personal information. In 2017-2018, the ATIP Directorate responded to numerous requests for Privacy Statements.

The ATIP Directorate continues to work with all ISC program areas in the upcoming years to update Privacy Notice Statements for all hard copy and online Data Collection Instruments (DCIs), forms and/or consultation processes.

Privacy Policy Questions

The ATIP Directorate also fields questions regarding privacy protocols, policies/directives, issues and other inquiries related to the collection, use, retention and disposal, and/or sharing of personal information. During the 2017-2018 reporting period, the ATIP Directorate responded to numerous questions from departmental clients for all ISC-related privacy matters.

Privacy Breaches

Health Canada did identify 8 privacy breaches from November 30, 2017 to March 31, 2018. None were identified as material privacy breaches and therefore the Office of the Privacy Commissioner was not advised as per Treasury Board Secretariat policies.

Part 10. Resources related to the Privacy Act

10.1 Costs

The ATIP Directorate functioned under a shared services model to support ISC and CIRNAC. It spent a total of $1,131,661 on staffing, goods and services and was supported by 15.21 human resources.

Calculations for the annual reports reflect the level of effort in support ISC's responsibilities pursuant to the Acts.

In 2017-2018, ISC spent $32,830 on the administration of the PA and was supported by 0.45 Human Resources

Table 10.1 Budget figures for the administration of the Privacy Act
Expenditures Amount
Salaries $31,959
Overtime $200
Goods and services $671
Professional services contracts $0
Other $671
Total $32,830
10.2 Human resources

The Privacy Operations unit within the ATIP Directorate consisted of 0.39 full-time equivalents (FTEs) (Table 10.2). Over the course of the reporting period, ISC hired 0.05 students or consultants and 0.01 part-time or casual employees.

Table 10.2 Human resources dedicated to the administration of the Privacy Act
Resources Person years dedicated to privacy activities
Full-time employees 0.39
Part-time and casual employees 0.01
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.05
Total 0.45

Highlights

V. 2017-2018 Points of Interest

The ATIP Directorate successfully achieved a 100% compliance rate for requests for records received under the Privacy Act.

The ATIP Directorate maintained a strong statutory compliance rate with requests for records received under the PA while providing a shared services function to both ISC and CIRNAC. Further, staff within the Directorate mitigated risk of deemed refusal by providing adequate training and support to departmental staff and stakeholders in both ministries in order to facilitate the Directorate's role of administering the Privacy Act.

The Directorate continued to recognize the importance of facilitating access to records in addition to its role of assisting applicants by respecting the Privacy Act's related regulations and policy instruments established by the Treasury Board Secretariat (TBS).

Training, development and awareness

The Directorate provided training to departmental staff on the fundamental principles and concepts of the Privacy Act. The regular training seminars provided learning and development to staff on their individual role of complying with policies, procedures, and legal responsibilities to effectively manage and protect the personal information of individuals. The Directorate recognizes its role in providing adequate training and awareness to staff in order to respond more accurately and within a timely manner to respect regulatory compliance.

ISC continues to provide comprehensive training and awareness to departmental staff at both headquarters and to the recently acquired First Nations Inuit Health Branch. The Directorate assisted departmental staff through the transition by providing direction to program sectors and their role in continuing to retrieve records within a timely manner and comply with internal deadlines established by the Directorate.

The Directorate further provided in-house training and development to ATIP officers to assist junior and senior staff in responding more accurately to requests for personal information by using policy tools and instruments to improve processes and procedures. The in-house training seminars further trained staff on administering the correct exemptions and exclusions of the Privacy Act.

VI. Changes to the Organization, Policies, Guidelines and Procedures

Organization changes

The creation of Indigenous Services Canada and responsibility of two ministries with each receiving their own respective mandates and visions resulted in organizational change within the Directorate. Full-time resources and part-time students served two separate ministers and processed requests for information for both ISC and CIRNAC.

ISC acquired the Education and Social Development Programs and Partnership Sector (ESDPP) and Regional Operations Sector (RO) from the Indigenous and Northern Affairs Canada and FNIHB from Health Canada to align with ISC's mandate and vision of improving services delivered to first nations and indigenous communities. The Directorate mitigated the impact of the transfer of the sectors to the new department and the subsequent risks of not complying with statutory deadlines by developing plans and protocols, , such as the ATIP Liaison Manual, to maintain and monitor risks of deemed refusal.

The Directorate continued to hire part-time students through the Federal Student Work Experience Program (FSWEP) and provided training and guidance to process routine files and in some cases politically sensitive files. Finally, part-time students had the opportunity to shadow senior staff to corporate meetings and events to better understand their individual roles and responsibilities of departmental plans and priorities.

Policy, guidelines and procedures

The creation of ISC resulted in changes in processes and procedures within the Directorate with regards to processing requests for information. The Directorate provided stronger guidance to liaison officers on how and when to seek clarification for vague request texts to better assist applicants seeking personal information. The Directorate placed greater emphasis on the Intake Team to communicate with applicants upon receipt of the request and to seek additional documents and information to respond more accurately and within a timely manner. Further, the Intake Team administered the related regulations in order to accurately verify the identity of requesters and to prevent breaches of personal information.

The Directorate implemented best practices to prevent and mitigate privacy breaches by providing more resources and tools to program officers on how to protect and handle documents containing personal information.

Appendix A

Order of Delegation of the Privacy Act dated January 4th, 2018.

Description of the Order of Delegation of the Privacy Act dated March 14, 2016

Access to Information Act, and Privacy Act – Delegation Order

I, Minister of Indigenous Services, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designate the persons holding the positions set out in the schedule attached as Annex "A", and the persons occupying on an acting basis those positions, to exercise or perform such powers, duties and functions under the provisions of the Acts and related regulations as are set out in the schedule attached as Annex "A".

Original document signed on January 4, 2018

The Honourable Jane Philpott, P.C., M.P. Minister of Indigenous Services

Loi sur l'accès à l'information et Loi sur la protection des renseignements personnels – Ordonnance de délégation de pouvoirs.

Je, Ministre des Services aux Autochtones, conformément à l'article 73 de la Loi sur l'accès à l'information et à l'article 73 de la Loi sur la protection des renseignements personnels, désigne les titulaires des postes figurant à l'annexe A, ci-jointe, et les titulaires de ces postes par intérim, pour exercer les attributions prévues par ces deux lois et les règlements connexes, comme indique à l'annexe A.

Document original signé le 4 janvier, 2018

L'honorable Jane Philpott, C.P., députée Ministre des Services aux Autochtones

Schedule/Annex A

Delegation of Authority Schedule Access to Information Act

The following positions have full authority under this delegation order: Deputy Minister - Associate Deputy Minister, Corporate Secretary - Director, Access to Information and Privacy and Deputy Director, Access to Information and Privacy.

Privacy Act

The following positions have full authority under this delegation order: Deputy Minister - Associate Deputy Minister, Corporate Secretary and the Director, Access to Information and Privacy. The Deputy Director, Access to Information and Privacy has full authority except for sections 8(2)(j), 8(2)(m), 8(5), 9(1), 9(4) and 10.

Annexe de délégation de pouvoirs

Lois sur l'accès à l'information

Les postes suivants ont l'autorité absolue en vertu de cet ordre de délégation : Sous-ministre - Sous-ministre délégué(e), Secrétaire général – Directeur(trice), Accès à l'information et protection de la vie privée et directeur(trice) adjoint (e) Accès à l'information et protection des renseignements personnels

.

Loi sur la protection des renseignements personnel

Les postes suivants ont le plein pouvoir en vertu de cet ordre de délégation : Sous-ministre - Sous-ministre délégué(e), Secrétaire général et Directeur(trice), Accès à l'information et protection de la vie privée. Le (la) directeur(trice) adjoint(e), Accès à l'information et protection des renseignements personnels, a l'autorité absolue sauf des articles 8(2)j), 8(2)m), 8(5), 9(1), 9(4) et 10.

Appendix B

Statistical Report on the Privacy Act

Name of institution: Indigenous Services Canada

Reporting period: 2017-04-01 to 2018-03-31

Part 1: Requests under the Privacy Act

  Number of requests
Received during reporting period 1
Outstanding from previous reporting period 0
Total 1
Closed during reporting period 1
Carried over to next reporting period 0

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of requests Completion time
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 1 0 0 0 0 0 1
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 0 1 0 0 0 0 0 1
Table 2.2 Number of requests closed where exemption provisions were invoked
Section Number of requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 0
27 0
28 0
Total 0
2.3 Exclusions
Section Number of requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 1 0 0
Disclosed in part 0 0 0
Total 1 0 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 170 164 1
Disclosed in part 0 0 0
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 0
Neither confirmed nor denied 0 0 0
Total 170 164 1
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500
pages processed		 501-1000
pages processed		 1001-5000
pages processed		 More than 5000 pages processed
Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed
All disclosed 0 0 1 164 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 0 0 1 164 0 0 0 0 0 0
2.5.3 Other complexities
Disposition Consultation required Legal advice sought Interwoven information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External consultation Internal Consultation Other
0 0 0 0 0
2.6.2 Number of days past desdline
Number of days past deadline Number of Requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
2.7 Requests for translation
Translation requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures under subsections 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0

Part 4: Requests for correction of personal information and notations

Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation or conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0
5.2 Length of extensions
Length of extension 15(a)(i) Interference with operations 15(a)(ii) Consultation 15(b) Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 0 0 0 0
Total 0 0 0 0

Part 6: Consultations received from other institutions and organizations

6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 0 0 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 0 0 0 0
Closed during the reporting period 0 0 0 0
Pending at the end of the reporting period 0 0 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Part 7: Completion time of consultations on cabinet confidences

7.1 Requests with Legal Services
Numbers of days Fewer than 100 pages processed 101-500
pages processed		 501-1000
pages processed		 1001-5000
pages processed		 More than 5000 pages processed
Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Numbers of days Fewer than 100 pages processed 101-500
pages processed		 501-1000
pages processed		 1001-5000
pages processed		 More than 5000 pages processed
Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed Numbers of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and investigations notices received

8.1 Complaints and investigation notices received
Section 31 Section 33 Section 35 Court action Total
0 0 0 0 0

Part 9: Privacy impact assessments (PIAs)

Number of PIA(s) completed
0

Part 10: Resources related to the Privacy Act

10.1 Costs
Expenditures Amount
Salaries $31,959
Overtime $200
Goods and services $671
Professional services contracts $0
Other $671
Total $32,830
10.2 Human resources
Resources Person years dedicated to privacy activities
Full-time employees 0.39
Part-time and casual employees 0.01
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.05
Total 0.45

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